Minutes - 23 August 2008 PDF Print
Meeting held at the electoral office of Mr Gerry Woods, MLA, Howard Springs. Meeting opened at 2.45pm.

Present:   Alan Anderson, Gemina Corpus, Jo Vandermark, Jane Moore, Leisa Baldwin, Strider, Heather Boulden, Jeremy Hemphill.

Apologies:  Jenny Rivers, Colin Rivers, Denise Goodfellow, Michael Stott, Michael Coulthard, Jan Tucker.

1.    Minutes of meetings 20 July 2008
Accepted: Gemina, Leisa.        

2.    Business arising from minutes
a)    Bird brochure – Niven has sent a brilliant bird brochure which will be available for the Field Day.
b)    Wollemi Pine delivered to Middle Point School on 8 August with flyer about Fogg Dam Field Day.
c)    Lanoline treatment for Woodland to Waterlily boardwalk – on hold, awaiting P&W.
d)    Fogg Dam equipment list from Ken Levy – on hold, Monika overseas
e)    Monsoon Forest Interpretive signage – Alan is reviewing the old tree list   
f)    Donation boxes – awaiting response from P&W

3.    Correspondence:  
In:
•     letter from Graham Phelps with Fogg Dam Field Day permit,
•    22 Jul, email from Jo Vandermark, enclosing flyer for Field Day.
•    24 Jul, email from Penny Steele, response to request seeking Field Day marshalls
•    7 Aug, email from Felicity Chibberta to say that Russell Dempster will take the plant walk on the Field Day.
•    Request for photos on website.
•    8 Aug, email from Gary Fox from Environmental Research Inst. of the Supervising Scientist (ERISS) asking for a copy of the Fogg Dam Plant List.
•    10 Aug, email from Niven attaching his bird brochure in two formats.
•    12 Aug, email from Jacqueline Hindmarsh, giving permission to use P&W image.
•    13 Aug, email from Nola Nendick confirming Litchfield Lyons will run a food stall from 11am on Field Day.  
•    14 Aug, email from Peter Foster, with details of Aust. Post/Landcare Grants.
•    19 Aug, receipt for domain name renewal.
•    21 August, membership application for Bowman family.
•    21 Aug, email from Jenny Rivers, re Field Day sponsorship

Out:
•    23 Jul, email to Gay Crowley, President NT Field Naturalists, asking if a notice could be put into their newsletter about the Field Day & inviting to have a table with information & membership details.
•    26 Jul, email to Lesleigh & James Agnew welcoming to FOFD
•    3 Aug, email to Johanna Bos & Wim Ouwerkerk welcoming to FOFD
•    5 Aug, email to Richard Hancock enquiring about free bus service for Field Day.
•    5 Aug, payment of $145.00 to Domain Renewal Group (5 years)
•    6 Aug, email to Nola Nendick, seeking confirmation re Litchfield Lyons.
•    7 Aug, email to Felicity Chibberta, Top End Native Plants seeking confirmation of plant walk and inviting to have information/membership table at Field Day.
•    7 Aug, email to Lynette Hayes, re Traditional Owner participation on Field Day.
•    8 Aug, email to Gary Fox, attaching Fogg Dam Plant List.
•    10 Aug, email to Niven McCrie, thanking him for excellent birding brochures.
•    12 Aug, email to Jacqueline Hindmarsh, P&W seeking permission to use image from launch of FOFD for Field Day invitations, brochures.
•    22 Aug, email to Thomas Madsen, asking if he will speak at the Open Day.  

Correspondence accepted: Heather/Jo.

4.    Business arising from correspondence:
•    Niven’s Bird brochure. Alan A has seen P&W who will produce the brochure and provide images.  
•    Open Day matters – see Item 6.

5.    New member applications:  
Lesleigh & James Agnew from Victoria
Johanna Bos & Wim Ouwerkerk from the Netherlands
Roger Law & Deirdre Amsden from Sydney
Harry, Morgan, Maxine & Karen Bowman (Hunter Safaris) from Howard Springs                   

Accepted as members: Jeremy, Leisa

Total membership is now 44

6.    Field Day
•    Program – copies of the draft were available. Agreed to ask Alison Anderson (new Minister), to open the day; to invite ERISS to give a talk on pests and Dr Chris Humphrey to demonstrate “what’s in the water”. Strider has offered to support Russell Dempster on the 2.00pm Native:Plant Walk. Dr Madsen to be asked to include the heritage value of the Adelaide River floodplain in his talk..
•    Prizes: from P&W and sponsors   
o    ConocoPhillips – will provide printing (except from 5-16 Sep) plus pens, caps.
o    Deck Chair Cinema – 2 double passes
o    Woolworths – bottled water
o    Cancer Council: sunscreen pumps, awaiting confirmation
o    Chemart Nightcliff  - insect repellent – awaiting confirmation
o    Birch & Carroll & Coyle, Darwin  - two double movie passes received
•    Acknowledgement of sponsors: logos to go on program
•    Evaluation: Jenny preparing questions for back of program – lucky number for a prize.
•    Parking, base station: P&W preparing area
•    Signs: white boards at Entrance, Rotunda and Car park to list what’s on next. Sign to direct traffic to car park. Leisa and Gemina arranging with P&W
•    NT Gov’t free bus:         
o    depart Palmerston 9.25am after connecting buses from Darwin & Casuarina
o    depart Fogg Dam 12.05pm
o    depart Palmerston 12.55pm
o    depart Fogg Dam 4.45pm
•    Causeway transport : Government bus available approx 10.30am – 12.00noon, and .2.00pm – 4.30 pm. Check if Hunter Safaris can cover other times with its minibus, if not will need to take up Europecar’s offer.
•    Toilets: 2 transportables being provided by P&W
•    Official opening - Minister for the Environment, Alison Anderson, invited
•    Sausage sizzle & drinks:  Litchfield Lyons from 11.30am for 2 hours and longer if required
•    Bird brochure, bird flyer: master copies have been prepared. To be printed.
•    Tree list. Alan Anderson checking.what’s available
•    Band:  David Kenyon organising. Need to check power requirements.
•    Treasure Hunts: Leisa organising, planning well advanced
•    Junior Ranger activities: nothing definite.
•    invitations:  who to get official invites – sponsors, Environment and Tourism Ministers, heads of P&W, Tourism, Tourism Top End, ABC, Administrator, Donna Jackson (Larrakeya/Wulna), Lord Mayor, School Principals (Middle Point, Taminmin, H Doo primary), Frogwatch, Terry Mills, Kezia Purich, Gerry Woods
Ted Warren, Len Kiely.
•    Press release: Gemina/Leisa preparing, Jeremy offered to proof read.
•    Flyer distribution:  aim to print and distribute around 1000 copies to district notice boards, politicians’ offices, friends, tourism businesses (eg Didjeridoo Hut, Windows on Wetland, crocodile cruises), businesses with links to Fogg Dam area, members’ local shops, nurseries.   Need assistance of all FOFD members.
•    Other publicity: Tourism NT; Tourism Top End; ABC
•    TV; radio (ABC, Top FM), newspapers (NT News, Territory Times, Darwin/Palmerston Sun); schools; military; NT Health junk mail; NT Government website; What’s on in Darwin/Palmerston (?)
•    Aiming to have talks on ABC: Leon Compton, Annie Gaston,  and Top FM: Daryl Manzie.
•    Marshalls: only Penny Steel has volunteered. Agreed need to approach each FOFD member individually re a time to assist.
•    Count:  vehicles, people arriving as hand out programs.
•    Photographers: Strider and other members
•    Thanks to leaders/speakers:
•    To have as handouts/display material:
o    Bird and tree lists
o    Humpty Doo Rice Project: (Ted Kilpatrick, Wayne Mollah)
o    Other tables with info
o    A3 posters and photos on Fogg Dam and FOFD

•    Dry run and check of arrangements, equipment:   4.00 pm Saturday 13 September, at Fogg Dam rotunda

7.    Annual General Meeting.
10.00am, Sunday  28 September at Fogg Dam. To be followed by a barbeque. Jeremy to contact Michael Stott re preparation of accounts and notice of meeting.

8.    Australia Post-Landcare Grants
This round of grants of up to $3,300.00 closes 19 September 2008.
Information was sent to Cynthia on 15 August. We propose to seek funds for:  
•    St John’s First Aid Kit;
•    Personal safety gear:  gloves; safety goggles; insect repellent
•    small shed and/or large lockable cabinet to store equipment
•    equipment: 1 toolbox, 3 shovels, 3 fire rakes, 2 axes, 2 mattocks, 2 knapsack sprayers, 1 wheelbarrow  
•    information signage on Anzac Parade  

Some items still to be costed.

9.    Other business:
If you have but have not yet provided old photos of Fogg Dam for P&W to consider for inclusion in the next Plan of Management, please let Heather know: black and white or colour, ideally including people.

Thanks to Gerry Wood MLA for the use of his office for this FOFD meeting.

10.    Next meetings:
a)    4.00 pm Saturday 13 September, at Fogg Dam rotunda – finalise Field Day arrangements.
b)    10.00am, Sunday 28 September at Fogg Dam - AGM


Action items appended.

Action Items arising from July Meeting
•    Open day
o    Alan A: bands and discuss with Parks - traffic control/parking, bus, display area, first aid, walkie/talkies
o    Jeremy – permit, Rice Project information, walkie/talkies, exit survey, check with Keith re publicity
o    Heather – Invitations to P&W, Landcare, Field Naturalists, Native Plant Society, Sydney University, Litchfield Lions, speakers, Administrator, Chief Minister, Tourism Minister, Tourism Top End
o    Jo/Keith: Publicity.
o    Leisa - contact Europcar re shuttle bus
o    Sub-Committee/Heather – program schedule
o    All: please advise Jenny of potential sponsors (what they can do and/or might provide)
•    Next meeting venue: Jeremy to book Ted Warren’s office.

Action Items Completed since June Meeting:
•    Open Day – Sub-committee developing draft program, publicity, sponsors; permit application submitted, discussions with P&W re parking, generator, first aid, etc
•    Website –
•    Calendar – Leisa is working on this
•    Fogg Dam equipment list – email sent to Monika
•    Bird list for brochure – Niven contacted


Action Items carried over:
•    Equipment for grants: Pass costing information to Colin for consolidation
•    Working bees – seek suggestions from P&W
•    Monsoon forest walk:
- Parks be asked to review and upgrade signage of trees, shrubs
- FOFD members to be asked for suggestions on signage.
- Visits be made to review signage at Howard Springs and Wildlife Park
•    Resource Centre – Heather/Jeremy advise Prue Adamson of resources available
•    Old Fogg Dam photos – Heather/Jeremy to advise Barry  Scott of possible sources
•    Meeting with Windows on Wetland
•    Fogg Dam – contact  McMinns Lagoon Landcare Group re dam rehabilitation
•    Draft letter to P&W: sign stating rules for entry
•    Contact Conservation Volunteers Aust  and Green Corp

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