Held at Community Room, Kezia Purick's office, Coolalinga.

1.         Open, welcome

          Apologies: Jo Vandermark, Penny Wurm, Maureen and Peter Hughes, Bridgitte Wilson.

         Present: Strider, Leisa Baldwin, Barry Scott (P&W, Alan Anderson, Gemina Corpus, Jane Moore, Heather Boulden, Jeremy Hemphill, Veronica Edwards.

2            Minutes of Previous meetings
(a 22 November 2009 – accepted: Jeremy/Gemina and
(b 14 February 2010 – accepted: Jeremy/Gemina.

3            Business arising from minutes & ongoing issues
Refer to agenda items below.

4.         Correspondence:  Out:

·           16 Feb 10, email with application to St Johns to attend Field Day.

·           8 March 10, email to Kate Duigan providing feedback on bird signs

·           9 March 10, email to Tony Shorten, thanking for volunteer offer & we’ll be in touch.

·           18 March 10, email with attachments to Janet McLennan, P&W, seeking approvals for Graham Brown, Lyn & Brian Reid and Deb Bisa to net butterflies on the Field Day.

·           23 March 10, email to members and contacts with information about the Field Day, need for volunteers and the meeting on 28 March.

·           24 March 10, email to AAT Kings, accepting quote for bus charter.

·           24 March 10, email to Coaster Charters, accepting quote for Field Day.

·           24 March 10, email to Liz Martin, OAM, attaching x2 photos of Fogg Dam and offering to send a photo of the strychnine tree.  Also mentioning about FOFD, the Field Day and the Humpty Doo Rice Trail project.

·           Numerous emails in & out working out the program, sponsors, stall holders, etc.

Correspondence In:

·           16 Feb 10, email from Paul Wenborn, Lions, saying they will sell bottled water and need approx 6x12 meters.

·           23 Feb 10, email from Kate Duigan, advising that P&W are revising the bird identification signs at Fogg Dam & asking if FOFD would like to check them.

·           24 Feb 10, emails from Kate Duigan, sending 4 signs.

·           25 Feb 10, email from AAT Kings attaching bus quote.

·           2 March 10, letter from the Hon. Karl Hampton, Minister for Parks & Wildlife, responding to our letter of 30 Nov 09 seeking information about preparation for rising sea levels in the Adelaide River floodplains and also the Field Day.  He referred us to the NT Gov’t Climate Change Policy www.greeningnt.nt.gov.au   He referred us to Barry Scott to find a suitably qualified spokesperson to speak on the topic on the Field Day.

·           4 March 10, email from Shane Dahlhelm, apologising for the ‘I’ sign not yet being erected and assuring that it will be the next weekend.

·           7 March 10, emails from Jane Moore & Alan Anderson with comments about the bird signs.7 March 10, email from Tony Shorten offering to help on the Field Day.

·           8 March 10, email from Coaster Charters, with quote for bus.

·           12 March 10, email from Kate Duigan, thanking for comments on the bird signs.

·           12 March 10, email from Kezia Purick, offering to provide a few dozen bottles of water for the Field Day and if we wish, the use of a large esky for the day.

·           15 March 10, letter from Rosie Ballinger advising that a First Aid Unit will attend the Field Day and that a shaded area and light refreshments for volunteers would be appreciated.

·           18 March 10, letter from Tracy Duldig, NRETAAS, approving the proposed budget variation.

·           22 March 10, email from Palmerston & Rural Party Hire with quotes for chairs & shade.

·           23 March 10, letter from the Hon Gerry McCarthy, Minister for Transport, formally advising approval of public transport for the Field Day and attaching a copy of the timetable.

·           23 March 10, email advising about 2010-11 EnvironmeNT Grants: closing 18 June 10.

·           23 March 10, email with additional information about EnvironmeNT Grants.  Five categories for grants are: climate change; invasive species mgt; waste & resource recovery; water conservation; wildlife conservation.

·           24 March 10, email from Liz Martin, OAM, who attended Middle Point School the first year it opened, seeking photographs of Fogg Dam and the strychnine berry tree for a book she is writing.

·           24 March 10, email from Liz Martin, thanking for photos.  Her elderly father, Ron Ball, is in Katherine.  Her family were good friends of Don Buck & Bob Parker of Territory Rice.

·           27 March 10, permits for butterfly netting on Field Day received.

Correspondence accepted – Heather/Jeremy

5.         Business arising from correspondence: 

·           Arrangements for field day are in place, refer item below..

6.            Fogg Dam Field Day, 11 April 2010

Heather provided a working plan and spoke of arrangements

·           Agreed Heather and Jeremy will meet with Barry Scott and Dean Lonza (P&W)

(That happened with the result Parks agreed to:
clear an area on the west of the causeway for parking

provide parking, traffic management and toilet signs

install the donation box near Pandanus Knoll

provide a table and ribbon for Minister to open the Monsoon forest walk

allow shade structures to be installed and the circle around Pandanus Knoll to be closed to traffic

provide water at the portable toilets

Woodland to Waterlillies walk will be open

However, Causeway won’t be open to the public

§    FOFD will:

 provide a speaker system for the Monsoon forest walk opening

set up a greeting point with card table, programs, exit survey, FOFD sign, umbrella and esky on road near rotunda

set up signs for nature walks at each eastern walk

set up FOFD information stand with gazebo and sign at Pandanus knoll

set up rented PA system, borrowed power point display and generator at shade structure

set up borrowed Landcare tent for children’s activitiescount numbers of people attending

give out promotional brochures at schools, Didgeridoo Hut, Humpty Doo post office, LA member offices, shopping centre notice boards, etc

notify stall holders of display areas

arrange delivery of portable toilets and shade structures

purchase additional plastic name card holders

·           A roster will be prepared for manning displays, entrance point, and participating on nature walks. .

7.     Humpty Doo Rice Trail.  

         Heather & Jane met with Susan Pedersen on Thursday 25 March. 

8.            Donation box & brochure holders

         Donation box ready to be installed.   Will then need to be painted. Parks has signage for the donation box at the Fogg Dam ranger station.

9.            Finance

         Grant funding of $10,000.00 was on fixed interest deposit for 4 months to 28

         February and earned $163.78 interest.

Current;                        Fixed deposit A/c              $1000.00                       

                                             Regular A/c                        $10861.14           

                                                                                 $11861.14           

         Monies accounted for or owing:

         Rice Trail Grant                                                                        $3500.00

         Field Day Grant                                                                        $5150.00

         Reimbursements approved to Boulden/Hemphill            $1150.82

         Purchases by Boulden/Hemphill to be approved              $873.35

         Payment by Baldwin for newspaper ads            x 3                          $537.00

                                                                                                      $11211.17           

         Funds remaining:  $649.83

         Additional reimbursements to be made for computer toners.

Monies owed to Hemphill/Boulden for FOFD purchases at 28 March 2010

For purchases between 18 February 2009 and 14 January 2010 - $1324.17

Itemised below

1.            Re Telstra grant 2008-09 payments

            18 Feb   09 – JEC                                    $18.00

25 April 09 – Bunnings                         $220.86

            22 June  09 -  Bunnings                        $190.71

                                                                        $429.57            $ 429.57                         

2.            Re Telstra grant 2009-10 payments

11 July  09 -   Bunnings                        $256.25

            17 July  09 -   SKEnterprise            $450.00 

                                                                        $706.25            $ 706.25

3.             Lodgement of Annual Return

5 Nov  09   -  Dept of Business            $15.00            $   15.00

                                                                                                $1150.82

The above were approved with the approval of accounts at the FOFD 2009 AGM

The purchases below have yet to be approved by a meeting.

4. Other purchases

            19 March 09 – Austcover (insurance)            $350.00

            24 Sept 09 – Big W (receipt book)            $    3.22

            $353.22              $353.22

                                    $1504.04

5. Field Day 2010

5 Oct 09 – The Growers (field day)            $150.00

14 Jan 2010 – Spotlight (field day)     $  20.13

17 Mar 2010 – Austcover            $350.00

            $520.13              $520.13

            Total            $2024.17

10.            Wildfowl hunting.

         Nothing further

11.    Sustainable Living Expo 5,6 June.

12.            Other business –

13.    Next meeting:   evaluate Field Day organisation  Saturday 28 May

         BBQ/party at Eden.

Summary of issues to follow up.